> ## Documentation Index
> Fetch the complete documentation index at: https://support.hirify.fr/llms.txt
> Use this file to discover all available pages before exploring further.

# Invite a member to your organization

> Send an invite to a colleague, give them a role, and track their arrival

Invites go out by email, with a role chosen from the start. An invite stays valid for seven days, and you track what happens to it from the **Members** page.

## Send an invite

<Steps>
  <Step title="Open the Members page">
    Click the menu with your name at the bottom of the sidebar, then **Manage members**. The header shows the number of active, inactive, and pending members.
  </Step>

  <Step title="Click Invite a member">
    The **Invite a member** window opens. An **Available seats** box shows how many seats you have left on your subscription.
  </Step>

  <Step title="Enter the email address">
    Fill in the **Email address** field. Only this address can use the invite link.
  </Step>

  <Step title="Choose a role">
    The **Role** selector offers **Member**, **Manager**, **Admin**, and **Billing admin**. Below the selector, a card named after the role, such as **Member privileges**, lists what that role allows.
  </Step>

  <Step title="Send">
    Click **Send invite**. The "Invite sent" message confirms that the email went out.
  </Step>
</Steps>

## Choose the role when you invite

The role isn't final. An administrator can change it later. When you send the invite, keep two points in mind.

* **Billing admin** doesn't use a seat. It's the role to give an accountant or a purchasing department that won't use the product.
* The other three roles each use a seat. When none is left, the selector disables them.

The full details are in [Choose each member's role](/en/getting-started/roles-and-access).

## When no seats are left

The box changes to **No seats available** and offers two ways forward:

* Upgrade your plan to invite more members.
* Invite a billing admin, who doesn't use a seat.

The **Members** page shows a **Few seats left** banner as soon as fewer than three seats remain, and **Seat limit reached** when none is left.

See [Subscription and billing](/en/account/subscription-and-billing).

## Track pending invites

The **Pending** tab lists the invites that haven't been accepted yet, with their recipient, their role, and the person who sent them. A badge sums up their state:

* **Active**: the invite is still valid.
* **Expiring soon**: less than twenty-four hours are left.
* **Expired**: the deadline has passed.

Each row has two actions:

* **Resend invite**: the seven-day period starts over.
* **Cancel invite**: the link stops working. The confirmation says so: "The invite is cancelled and its link stops working."

## What the invited person receives

They receive an email with a link to a **You're invited** page. It names your organization, the person who invited them, the address the invite was sent to, and the time left before it expires.

<Steps>
  <Step title="If they aren't signed in to Hirify">
    The button reads **Create an account and accept**. Their address is prefilled on the sign-up screen, with the note "Prefilled from your invite." They choose a password, enter their first and last name, and land straight in your workspace. If they already have a Hirify account, they have to sign in first, then open the invite link again. Sign-up will reject their address.
  </Step>

  <Step title="If they're already signed in">
    The button reads **Accept invite**.
  </Step>
</Steps>

If the link has expired or been canceled, the **Invalid invite** page tells them to come back to you for a new invite.

## Good to know

* An invite expires after seven days. After that, only resending it makes it valid again.
* Only the **Admin** and **Billing admin** roles can invite, remove a member, or change a role. A **Manager** can view the member list but can't act on it. A **Member** has no access to it.
* An invite is tied to one email address. It can't be passed on to a colleague.
* Resending an invite doesn't create a new link. It extends the existing invite by seven days and sends the same email again. The address and the role stay the same.
* Hirify doesn't import a directory or create accounts in bulk. Each member is invited one at a time or requests to join on their own.

<CardGroup cols={2}>
  <Card title="Roles and access" icon="users-gear" href="/en/getting-started/roles-and-access">
    Compare the four roles before you invite.
  </Card>

  <Card title="Manage members" icon="users" href="/en/account/manage-members">
    Deactivate, reactivate, or remove a member.
  </Card>
</CardGroup>