> ## Documentation Index
> Fetch the complete documentation index at: https://support.hirify.fr/llms.txt
> Use this file to discover all available pages before exploring further.

# Join an existing organization

> Request to join an organization that already exists and follow its approval by an administrator

Your colleagues already use Hirify. Rather than creating a second workspace, request to join theirs. Once your request is approved, your interview notes are shared with that organization.

## Request to join your colleagues' workspace

The suggestion appears at the **Your company** step, right after you create your account. Hirify compares the domain of your email address with the domains of existing organizations.

<Steps>
  <Step title="Spot the suggestion screen">
    If it finds a match, Hirify shows **Your colleagues are already here**, with the organization's name and its number of active members.
  </Step>

  <Step title="Send your request">
    Click **Request to join**. The organization's administrators receive a notification.
  </Step>

  <Step title="Or choose a separate workspace">
    Click **Create my own organization** to enter a company name yourself.
  </Step>
</Steps>

## Track your request

The screen switches to **Request sent**. It names the organization and explains that an administrator has to approve your access. A **Waiting for approval** line stays on screen, and the page updates by itself, so there's no need to reload it.

There are two possible outcomes, both notified in Hirify:

* **Request approved**: you join the organization and get into your workspace.
* **Request declined**: the notification reminds you that you can create your own organization.

You can also back out. The **Cancel and create my own organization** button withdraws your request and takes you back to creating a workspace.

## For administrators: accept or decline

Requests are handled from the **Members** page. Open it from the menu with your name at the bottom of the sidebar, then **Manage members**.

<Steps>
  <Step title="Open the Requests tab">
    The **Requests** tab only appears when at least one request is pending. A counter shows how many there are.
  </Step>

  <Step title="Accept">
    The **Accept request** button opens a confirmation: "They join your organization with the 'member' role."
  </Step>

  <Step title="Or decline">
    The **Decline request** button warns: "They'll be notified and can create their own organization."
  </Step>
</Steps>

<Note>
  A newcomer always joins with the **Member** role. To give them more rights, change their role from the **Active** tab once the request is accepted. See [Choose each member's role](/en/getting-started/roles-and-access).
</Note>

## If no organization is suggested

There are three possible reasons:

* Your email address uses a public domain. A shared public domain proves no link to a company, so Hirify doesn't suggest joining anyone.
* None of your colleagues has a Hirify account on that domain yet.
* Your colleagues use a different domain from yours.

In that case, create your workspace and ask an administrator to invite you. A personal invite works whatever the domain. See [Invite a member](/en/getting-started/invite-a-member).

## Good to know

* Only one pending request at a time per organization. A second request is refused until the first one has been handled.
* The suggestion to join only appears when you create your account, not in the settings. Once your workspace exists, only an invite lets you join another organization.
* An account belongs to a single organization.
* If the organization's subscription has no seat left when the request is approved, the member does join but stays inactive. They then appear in the **Inactive** tab, and an administrator has to free up or add a seat to activate them.
* Declining a request blocks nothing. The person can create their own workspace or ask again later.

<CardGroup cols={2}>
  <Card title="Roles and access" icon="users-gear" href="/en/getting-started/roles-and-access">
    What each of the four roles can see and do.
  </Card>

  <Card title="Manage members" icon="users" href="/en/account/manage-members">
    Activate, deactivate, and remove a member.
  </Card>
</CardGroup>