> ## Documentation Index
> Fetch the complete documentation index at: https://support.hirify.fr/llms.txt
> Use this file to discover all available pages before exploring further.

# Record an interview in a video meeting

> Bring the meeting assistant into your Meet or Teams call, whether it starts in five minutes or is already in your calendar

The meeting assistant joins your video meeting, records it, and transcribes it. It shows up in the participant list like any other guest.

## Three ways to bring in the meeting assistant

| Path                                                      | When to use it                                               | What you need          |
| --------------------------------------------------------- | ------------------------------------------------------------ | ---------------------- |
| Paste the link on the Dashboard                           | The meeting starts now or in a few minutes                   | The video meeting link |
| Invite the assistant's address in the calendar invitation | The interview is already scheduled                           | Nothing else           |
| Add the assistant from the **Calendar**                   | You also want to choose the template for the interview notes | A connected calendar   |

All three lead to the same result: an interview that appears under **Interviews** and goes through the same processing.

## Paste a Meet or Teams link from the Dashboard

<Steps>
  <Step title="Open the Dashboard">
    It's the Hirify home page. Find the **Start an interview** row.
  </Step>

  <Step title="Paste the video meeting link">
    In the **Paste a Meet or Teams link** field, paste the meeting address.
  </Step>

  <Step title="Confirm">
    Press Enter or click the arrow on the right of the field. The message "Meeting assistant invited to the meeting" confirms it's on its way.
  </Step>
</Steps>

If the link isn't recognized, Hirify replies "Invalid link. Use a Google Meet or Teams link." and nothing happens.

## Invite [notes@bot.hirify.fr](mailto:notes@bot.hirify.fr) to your calendar invitation

This is the simplest path for an interview that's already booked. You add the assistant like any other guest.

<Steps>
  <Step title="Open the Schedule by email window">
    On the **Dashboard**, click **Schedule by email**.
  </Step>

  <Step title="Copy the address">
    Click **Copy address**. The address shown is `notes@bot.hirify.fr`.
  </Step>

  <Step title="Add it as a guest">
    In your calendar invitation, paste the address into the guest list, then send the invitation.
  </Step>
</Steps>

The assistant joins the video meeting at the time set in the event.

<Note>
  This path needs no calendar connection. It works from any calendar tool, as long as the invitation contains a video meeting link and is sent from the email address of your Hirify account.
</Note>

## Add the meeting assistant to an event from the Calendar

This path requires your calendar to be connected to Hirify. It offers something the other two don't: choosing the notes template right away.

<Steps>
  <Step title="Open the Calendar">
    In the sidebar, under **My workspace**, click **Calendar**.
  </Step>

  <Step title="Click the event">
    A panel opens on the right with the event title and time.
  </Step>

  <Step title="Choose a notes template">
    Under **Notes template**, select the one to apply. You can skip this and do it later.
  </Step>

  <Step title="Click Add the meeting assistant">
    The message "Meeting assistant added" confirms it's scheduled.
  </Step>
</Steps>

On an event that's already scheduled and hasn't started yet, the same panel offers **Update** to change the template and **Delete** to cancel. Deleting asks for confirmation: "The meeting assistant won't join this meeting anymore. This can't be undone." Once the event has started, the panel only offers **Close**.

When your calendar is connected, the Dashboard also shows an **Agenda** block, split into **Today** and **Upcoming**. Each event without a scheduled assistant has an **Add the assistant** button, which takes you to the **Calendar** to finish.

## Check that the meeting assistant joined

Two places tell you.

In the Dashboard's **Agenda** block, an event with a scheduled assistant shows **Assistant scheduled** instead of the **Add the assistant** button. On the **Calendar**, it has a small robot icon in the top-right corner of the event tile.

Under **Interviews**, the interview goes through **Pending**, **Assistant joined**, **Meeting in progress**, then **Processing transcript**. The list updates by itself.

<Warning>
  If the meeting screens people before letting them in, the host must admit the assistant like any other participant. Otherwise the interview stops at **Assistant not admitted** and no recording is kept.
</Warning>

## Good to know

* The Dashboard field and its error message mention Google Meet and Teams.
* Participants can see the meeting assistant. Tell them about the recording before you start it. See [Inform your candidates](/en/trust/inform-your-candidates).
* A recording shorter than one minute isn't transcribed. The interview shows **Too short**.
* Once the event has started, you can no longer change the template of a scheduled assistant. On an event that has ended, the panel shows "Notes templates can't be changed once the event has ended."
* The **Calendar** is the only path that lets you choose the notes template when you schedule the assistant. The other two leave that choice for later.
* You can change the image the assistant shows in meetings. See [Customize the meeting assistant](/en/integrations/customize-the-meeting-assistant).

<CardGroup cols={2}>
  <Card title="Find and track" href="/en/interviews/find-and-track">
    The statuses and filters of the list.
  </Card>

  <Card title="The interview wasn't recorded" href="/en/help/interview-not-recorded">
    When nothing came through.
  </Card>
</CardGroup>