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Your clients’ names, your internal projects, and your in-house jargon aren’t in the standard dictionary. The Custom vocabulary page lets you declare them so they’re transcribed correctly.

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Where to find the vocabulary

Click Settings at the bottom of the sidebar, then open Custom vocabulary. The page has two sections. Enabled industry vocabularies lists, as tags, the industry vocabularies Hirify has prepared for your organization. You don’t edit them yourself. Contact support if you want them adjusted. When none is enabled, the section shows “No industry vocabulary enabled for your organization.” Terms specific to your company is the part you fill in. Its description says so: “Client names, internal projects, in-house jargon. These terms are added on top of the industry vocabularies above.”

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Add a term

1

Open the add window

In the Terms specific to your company section, click Add. If the list is empty, the button is called Add the first term.
2

Enter the word or phrase

The Word or phrase field expects the correct spelling, the one you want to read in the transcript.
3

List the mistranscribed variants

The Spelling variants field expects what you’ve seen appear by mistake, separated by commas. The instruction reads: “Mistranscribed variants to correct (comma-separated)”. Write them the way the word sounds, not in phonetic notation.
4

Save

Click Add. The “Term added” message confirms it.
Read a recent transcript before you fill in the list. The most useful variants are the ones you’ve actually seen, not the ones you imagine.

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Set the intensity

In the add window, the Advanced options link reveals an Intensity setting with two values:
  • Low: the default value.
  • Normal: according to the app, this setting “gives the word more weight”.
Keep Low. Hirify caps the weight actually passed to the transcription, so Normal gives the same result in practice. If a term still comes out wrong, add to its Spelling variants instead, with the forms you’ve actually seen appear.

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Edit or delete a term

1

Edit

Click the edit action on the term’s row. The Edit word window shows the saved values. Confirm with Edit. The “Term updated” message confirms it.
2

Delete

Click the delete action. The Delete term window asks you to confirm and warns that “This can’t be undone.” The “Term deleted” message confirms it.
If you try to add a term that’s already there, the app replies “This term already exists” and saves nothing.

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Good to know

  • Changing the organization’s vocabulary requires the Admin role. Other members open the page read-only, with no Add button and no edit action on the rows.
  • The vocabulary applies to the whole organization. There is no personal list per recruiter.
  • A term only applies to interviews transcribed after you add it. An interview that has already been processed isn’t run through again, and its existing transcript stays as it is.
  • Terms shorter than four characters aren’t kept, so very short acronyms you add yourself have no effect. The industry vocabularies prepared by Hirify do keep theirs.
  • This setting acts on the transcription, not on the interview notes. It doesn’t fix interview notes that are already written and doesn’t replace proofreading.
  • A list that’s too long backfires. The more closely related terms it holds, the more likely mix-ups become. Only declare what really causes trouble.

The transcript is incomplete

When the problem doesn’t come from the vocabulary.

Review an interview

Go back to the exact passage in the transcript.