Skip to main content
Hirify separates the voices in an interview, but it doesn’t know right away which name goes with each one. Naming them improves the interview notes and the key takeaways. What was said is attributed to the right person, and the analysis knows who the candidate is.

​
Name all the speakers at once

When some voices have no name, a banner appears at the top of the Notes and Key takeaways views. It shows how many speakers aren’t identified and reminds you that “Identifying them improves the interview notes and key takeaways.”
1

Click Identify speakers

The button is in the banner. The Who’s speaking here? window opens on the first unnamed voice.
2

Read the excerpts

Up to three of that speaker’s longest turns are shown, with their timestamps. If they aren’t enough, the View in transcript link closes the window and switches to the Transcript tab at the first excerpt. Go back to the Notes or Key takeaways tab to find the banner and reopen the window.
3

Enter the name

Type in the Speaker name field, then move to the next step. For a video meeting, the names of the meeting participants are suggested below the field. Clicking one saves the name right away with the selected role and moves to the next voice. Pressing Enter in the field does the same. So pick the role before doing either.
4

Set the role

Choose Candidate or Recruiter. An interview has only one candidate. Marking someone as the candidate turns the previous candidate back into a recruiter.
5

Confirm and move on

Confirm saves and moves to the next voice. Skip moves on without saving anything. When no unnamed voices are left, the window closes. As soon as there’s more than one voice to name, a counter at the top right shows where you are, and two arrows let you go back.
Once everyone is named, the banner shows Speakers identified and offers Regenerate. That button rebuilds the interview notes and the key takeaways with the right names. Later closes the banner without rerunning anything.
Naming a speaker doesn’t change the interview notes or the analysis already produced. They keep the names they had until you regenerate them. The banner’s Regenerate is the only action that rebuilds both the interview notes and the key takeaways.

​
Fix a voice from the transcript

All these actions stay available line by line in the Transcript tab, even after you’ve closed the banner. Hover over a turn. A button appears to the left of the avatar and opens a menu that acts on that line’s speaker, so on all of their turns.
  • Rename: opens a Participant name field with the same suggestions.
  • Candidate or Not the candidate: switches the role.
  • Swap with…: exchanges the names and roles of two speakers.
  • Merge with…: combines two speakers into one.
These corrections don’t bring the banner back. To have the interview notes pick up the right names, go back to the Notes tab, open the Actions panel on the right, and click Regenerate in the Interview notes section. This button rebuilds the interview notes on screen. It doesn’t rebuild the key takeaways.

​
Fix a swap

This is the most common case. Both people have a name, but they’re on the wrong voices. Open a line’s menu, choose Swap with…, then pick the other speaker. Both names and both roles are exchanged at once across the whole interview. There’s no need to rename both by hand. If you got it wrong, swap them back the same way.

​
Merge two speakers

The same person can be split into two voices after a microphone change or a long silence. Bring them back together.
1

Open the menu on one of their lines

In the Transcript tab, hover over a turn from the duplicate you want to remove.
2

Choose Merge with...

Then select the speaker to keep.
3

Confirm

A window reminds you what the operation affects. Click Merge.
Merging two speakers can’t be undone. All of the source speaker’s turns are reassigned to the target speaker, and adjacent turns are combined. There’s no way to split them apart afterward.

​
Good to know

  • Two speakers can’t have the same name in an interview. Hirify refuses the duplicate and tells you.
  • The Who’s speaking here? window only shows voices that still have no name. To change a name you already gave, use Rename in the Transcript tab.
  • Later hides the banner for this interview in this browser. The actions stay available from the transcript.
  • Name suggestions come from the video meeting participants. An in-person or phone interview doesn’t offer any, so enter the name by hand.
  • Identification applies to one interview. It doesn’t carry over to other interviews with the same person.
  • Swap with… and Merge with… only appear if the interview has at least two speakers.

Review an interview

Move between the Notes, Key takeaways, and Transcript views.

Speakers mixed up

Troubleshooting when the voice separation is clearly wrong.

Improve transcripts

Company vocabulary and the settings that help recording.

Merge interviews

Combine several recordings of the same conversation.