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The interview notes are yours. You edit them like a document, rewrite them section by section, and regenerate them when the transcript has changed. Every action on this page is in the Actions panel, on the right edge of the interview page.

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Open the interview notes

1

Open the interview

From Interviews, click the interview you want.
2

Go to the Notes tab

The interview page has three tabs: Notes, Key takeaways, and Transcript. The interview notes are under Notes.
3

Open the Actions panel

Click Actions in the vertical bar on the right. Document actions only appear on the Notes tab, and only once the interview notes are complete.
When an interview has several notes, a counter shows on the Notes tab, and the Notes section of the panel lets you switch between them.

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Edit the text by hand

The interview notes are directly editable: click in the text and make your correction. Saving is automatic. The indicator at the top right of the document goes from Saving… to Saved. You edit the title the same way, by clicking it.

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Format

In the Actions panel, the Rewrite the whole document section acts on the entire interview notes. Open Format, then choose Bullet list or Paragraphs. To act on one part only, hover over the text and a handle appears in the left margin. Its menu applies to that field or section alone:
  • Copy
  • Bulleted list or Paragraph
  • Shorter or Longer
  • Delete field or Delete section
Translation only works on the whole document.
A rewrite replaces the existing text. There’s no version history. The Undo button in the confirmation message takes you back, once.

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Change the length

Still under Rewrite the whole document, open Length and choose Shorter or Longer. The same two options are in the margin handle, for a single field or section. Only one rewrite runs at a time. While it runs, the document is locked and the other entries are grayed out.

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Translate

Open Translate in the Actions panel. It has two uses that are easy to mix up:
  • Copy in English: an English translation goes to your clipboard. The note itself doesn’t change.
  • Replace with a translation: choosing a language rewrites the interview notes in that language, in place of the current text.
Seven languages are offered: French, English, German, Spanish, Italian, Portuguese, and Dutch.

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Regenerate the interview notes

Regenerating starts again from the template outline and the transcript as it is now, then rewrites the interview notes. For automatically generated notes, the outline is the structure they produce themselves. It’s the right move after correcting the transcript, renaming a speaker, or adding the candidate’s CV.
1

Find the Interview notes section

In the Actions panel, find the Interview notes section.
2

Regenerate

Click Regenerate. A message confirms that generation has restarted, and the interview notes update on the page.
If a generation is already running on these notes, Hirify tells you instead of starting a second one.

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What regeneration replaces

Regeneration rewrites the interview notes entirely. Your manual corrections are lost. Copy anything you want to keep before you start.
What isn’t touched: the transcript, the candidate analysis, Key takeaways, and the other notes of the same interview. Each note regenerates independently. Interview notes saved from the Assistant can’t be regenerated. They have no template to rewrite from.

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Good to know

  • When information the template asks for wasn’t discussed, the notes say it wasn’t covered in the interview. Don’t replace that with a guess. The statement is the result, not a gap.
  • Rewrites start from the text in front of you, corrections included. Only regeneration starts again from the transcript.
  • Very long interview notes can exceed the length your ATS fields accept. When the result of a rewrite goes over that limit, formatting and translation included, Hirify warns you that pasting may be truncated.
  • Editing the interview notes here changes nothing in your ATS. Sending them is still a separate, deliberate action.
  • If the analysis failed, the interview notes may be missing. The Analysis panel offers Run the analysis again when the interview can still be used. Otherwise, it only invites you to contact support.

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Review an interview

Notes, Key takeaways, and Transcript.