Skip to main content
A call drops, a video meeting restarts on another link, or a break stops the recording. The same interview then ends up split into two or three interviews in Hirify. Merging brings them back into one, with a continuous transcript and interview notes that cover the whole conversation.

​
Merge recordings

1

Open the interview list

In the left menu, under Interviews, click Interviews.
2

Check the recordings to combine

Each row starts with a checkbox. It’s only active on completed interviews. Check at least two and at most ten. A bar appears at the bottom of the screen and shows how many you’ve selected.
3

Click Merge

The button only appears once two recordings are selected. The Merge interviews window opens.
4

Check the merge order

By default, the order is chronological and the oldest recording is kept. The Edit button expands the list. The kept recording carries the Kept marker, and the arrows move the others up or down.
5

Check the speakers

The Speakers line sums up how the voices match across recordings. Adjust expands it. For each voice from the added recordings, choose the speaker from the kept recording it matches, or New speaker to keep it separate. The matches are pre-filled. The list opens by itself when a voice has no obvious match.
6

Confirm

The summary shows the total duration and the number of turns. Click Merge and delete the source. The button switches to the plural, Merge and delete the sources, if you added several recordings.
The added recordings are permanently deleted at the end of the operation. Only the recording marked Kept remains. The window tells you before you confirm, with how many interviews will disappear and their dates. A merge can’t be undone.

​
What happens to the merged interview

The kept interview keeps its title and date. It receives all the turns in the chosen order. Its main note and its analysis are rebuilt from the full conversation. The list shows the Regenerating marker on that row until you reload the page. Notes from a template that the kept interview doesn’t have are carried over to it. Their text is preserved, but they don’t rebuild on their own. When both interviews have a note from the same template, only the kept interview’s note remains.

​
When a merge is refused

Only completed interviews can be selected. On any other interview the checkbox is disabled and the tooltip says “Only completed interviews can be merged”. An interview that’s being regenerated is grayed out too. If Hirify can’t prepare the operation on a valid selection, the window shows Merge not possible and the reason. The most common cases:
A recording already absorbed by the other can’t be absorbed a second time, because its turns would be counted twice. The same applies if both interviews already contain a third recording in common.
A recording with no transcript has nothing to add. Delete it rather than merging it.
A merge edits the kept interview and deletes the others. So you need to be allowed to edit the first one and delete the others. A member can only merge their own interviews. Managers and administrators can merge interviews across the whole organization.

​
Good to know

  • Read the warning before you confirm. If one of the recordings is linked to a different application in your ATS, Hirify flags it. It’s often a sign that it isn’t the same interview.
  • Order matters. Recordings are joined end to end in the order shown, so a wrong order produces a conversation out of sequence. The default chronological order is almost always right.
  • Speaker matches are suggestions, not certainties. The voice separation in one recording knows nothing about the other. Expand Adjust and check, especially if the candidate’s voice has different names from one recording to the next.
  • A note that doesn’t rebuild on its own stays marked Failed on the kept interview. Its text from before the merge is kept, but it doesn’t reflect the full conversation.
  • Merging is only for combining recordings of the same conversation. Two separate interviews with the same candidate shouldn’t be merged. Each one keeps its own interview notes. If they’re linked to the same application in your ATS, the analysis of the second one takes into account what the first had already established.

Find and track your interviews

The list, the statuses, and the filters.

Identify speakers

Name the voices before or after the merge.

Review an interview

Check the continuous transcript once the merge is done.

Interview not recorded

When all or part of a conversation is missing.