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Access: Hub plan, with a connected ATS.
Once the connection is set up, five settings decide what Hirify does without asking you. All of them are optional and can be turned off at any time. Only one sends the interview notes: Publish the interview notes automatically, described below. The settings offered depend on your ATS.

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Where to find the settings

1

Open the settings

In Settings, go to Integrations.
2

Find your ATS card

The ATS section lists the ATSs you can connect. The connected one shows Connected and four counters: Candidates, Jobs, Applications, and Interviews.
3

Scroll down to the Settings block

It sits on the card, below the counters.
These settings are reserved for the organization’s administrators and billing admins. Other members see this at the bottom of the page: “ATS and CRM integrations are managed by your organization’s admins.”

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Send the meeting assistant automatically

The Assistant on scheduled interviews toggle decides whether the meeting assistant schedules itself. Its description sums it up: “Meet and Teams calls created from the ATS.” An interview appointment that comes from your ATS with a usable video link gets an assistant without anyone having to think about it. This setting is on by default. It only acts with SmartRecruiters and Nicoka, because Teamtailor doesn’t expose interview scheduling. Turn it off if you’d rather decide interview by interview, or if not all of your interviews should be recorded.
Recording an interview still requires informing the candidate. An automatic setting doesn’t exempt you from telling them.

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Summary tags

The Automatic tags toggle adds tags to the candidate profile after each analyzed interview. Its description sums them up: “Signal and red flags on the candidate’s profile.” The tags are written under a reserved prefix, Hirify · . They keep their French names in your ATS:
  • Hirify · Évalué (evaluated), added as soon as an interview has been analyzed.
  • Hirify · Signal positif, Hirify · Signal mitigé, or Hirify · Signal négatif (positive, mixed, or negative signal), depending on the summary.
  • Hirify · Point bloquant (deal-breaker), as long as a deal-breaker remains.
The set is recalculated at each analysis. A signal that improves or a deal-breaker that’s lifted removes the tag that no longer holds. Tags outside this prefix (your own) are never added, removed, or reordered.
This toggle is off by default. Once an administrator or a billing admin turns it on, the tags go to the profile after each analyzed interview, with no approval interview by interview. The permission given once for the whole organization counts as approval. It only covers the tags with the reserved prefix, never the interview notes. Leave the toggle off if your organization doesn’t want Hirify to add tags.

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Fill in custom fields

The Fill in ATS fields toggle opens the second write channel: the custom fields of your ATS, such as salary, availability, remote work, and anything you’ve added there. Once the toggle is on, a Custom fields block appears on the card. Hirify lists the fields it detected and suggests a source for each one, from two groups: Artificial intelligence or Interview data. Nothing is active until an administrator or a billing admin has decided.
1

Confirm the suggested fields

A badge shows how many fields are waiting for confirmation. For each one, choose Approve or Ignore. Approve all handles the whole list at once.
2

Adjust the source if needed

The picker lets you change the source or choose Don’t map. The fields you leave aside collapse under the unmapped fields.
3

Decide on automatic filling

Under Filled in after each interview, each field has an Auto toggle.
The Auto toggle decides whether the field is filled in without any further action from you. Its tooltip spells out the rule: the field is filled in automatically after each analyzed interview, only when it’s empty in the ATS and the information was stated explicitly, and the fill can be undone from the interview’s ATS panel. Left off, the field is still suggested in the interview, and you decide.

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Review the preview and undo

Everything can be reviewed from the interview, in the ATS tab, Fields to fill in section. Each suggestion shows the field name, the current value struck through if there is one, the suggested value, and where the information comes from. When it exists, the sentence from the interview that carries the information is shown too. Two buttons come with each suggestion:
  • Add if the field is empty, or Replace if it already has a value.
  • Skip to dismiss the row.
The Add all button only handles empty fields. Overwriting an existing value is always done row by row, never in bulk.
A row you’ve applied switches to Filled in. If the value changed in your ATS in the meantime, Hirify tells you and suggests again: “The value changed in your ATS. Suggestion refreshed.” The fields filled in without you are grouped under Filled in automatically, each with an Undo button that restores the previous state. The interview’s owner gets an ATS fields filled in notification that names the fields involved.

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Default notes template

The Default notes template picker closes the loop for interviews recorded without anyone stepping in. Its description reads: “Interviews recorded from the ATS. Shared templates only.” Only templates shared with the organization are listed. The default value is No template. If the chosen template is deleted or stops being shared, the picker shows Template unavailable (deleted or not shared). Choose another one.

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Publish the interview notes automatically

The Publish the interview notes automatically setting sends the interview notes to the candidate profile as soon as they’re ready, without review. It’s the only one of the five settings that writes the interview notes themselves.
  • It only applies to an interview linked to an application. If the link is added later, the interview notes go out when it’s added.
  • It sends them once per interview and application.
  • It never adds a graded review. The verdict stays a recruiter’s action, through sharing the analysis.
Its description tells you where the interview notes land, depending on the connection:
  • With SmartRecruiters, Nicoka, or Teamtailor without the Hirify card: “As a note on the candidate’s profile as soon as they are ready.”
  • With Teamtailor, the Admin key, and the Hirify card: “As a note in the candidate’s Activity, badge and link on the Hirify card.”
  • With the Teamtailor Hirify card and no Admin key: “Hirify card only, badge and link. Add an Admin key to publish the note.”
It’s off by default. When it’s off, nothing leaves until a recruiter has shared the analysis from the interview page. The other four settings send neither the interview notes nor your evaluation.
Once an administrator or a billing admin turns it on, the interview notes go to the candidate profile with no approval interview by interview. The permission given once for the whole organization counts as approval. Leave it off if every set of interview notes should be reviewed before it enters your ATS.

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The settings available depend on your ATS

A toggle that doesn’t show up isn’t a bug. Either the setting has no equivalent in your ATS, or the permissions granted to the connection don’t cover it.
Summary tags, custom fields, automatic publishing of the interview notes, and the assistant on scheduled interviews are available. Custom fields need the Access Company Settings permission. Automatic publishing needs the Messages permission. See SmartRecruiters.
The default template doesn’t depend on the connected ATS.

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Good to know

  • These settings apply to the whole organization. A member can’t opt out for their own interviews.
  • The Fields to fill in section only shows up in an interview if an administrator or a billing admin has turned on Fill in ATS fields and the required permissions have been granted.
  • Automatic filling only targets empty fields. It never replaces a value already entered by someone on your team.
  • If the block says “No custom fields found in your ATS.”, use Refresh fields. Detection dates from the last read.
  • A field marked Needs review is waiting for confirmation. Its definition changed on your ATS side.
  • Apart from these automations and what you share yourself, Hirify writes nothing to your ATS.

Share the analysis

Send the interview notes and your verdict yourself.

Interviews from your ATS

What happens to an appointment that comes from your ATS.