Choose how to record your interview

Hirify records and transcribes your interviews whatever the channel. This page helps you pick the right path for your situation before you open the detailed steps. Everything starts in the same place: the Start an interview section of the Dashboard.

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The available paths

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In a video meeting

This is the most common case. A meeting assistant joins the video meeting, records it, and transcribes it. Three paths lead there: the link field on the Dashboard, the calendar invitation, and the Hirify Calendar. The first two need no prior connection. The Calendar requires Google Calendar or Outlook to be connected to your workspace.

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In person

For a face-to-face interview, Hirify generates a QR code. You scan it with a phone, choose the microphone, and start recording from the page that opens. There’s nothing to install on the phone.

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From an audio file

An interview already recorded elsewhere, on a voice recorder, a phone, or another tool, can be uploaded with the Upload audio button on the Dashboard. You give it a title, set the number of participants, and drop the file. Transcription and analysis work the same way as for the other channels.

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By phone

Hirify places an outbound call from your line and transcribes the conversation. When a default outbound number is active, the Dashboard shows a field where you dial the number directly. Otherwise, the Call button opens the Phone call window, where you pick the line, the microphone, and the number to call.

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From your ATS

If your ATS is connected to Hirify, interviews created there with a video meeting link can get the meeting assistant without any action on your part.

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Good to know

• The Dashboard field expects a video meeting link. A link it doesn’t recognize is rejected with the message “Invalid link. Use a Google Meet or Teams link.”
• A recording shorter than one minute isn’t transcribed. The interview then shows Too short.
• The meeting assistant must be let into the video meeting. If the host doesn’t admit it, the interview shows Assistant not admitted and nothing is recorded.
• Hirify never sends a message to the candidate, whatever the channel. The call you start from the Dashboard is an outbound call.
• The interview notes and the evaluation only go to your ATS when you send them from the interview’s ATS panel. Some automations are the exception: summary tags, filling in empty fields, and, with the Teamtailor Hirify card, automatic publishing of the analysis and interview notes. They’re off by default and write without that approval once an administrator or a billing admin turns them on. See ATS automations.
• The channel you choose changes nothing in the transcript, the interview notes, or the analysis.