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Invites go out by email, with a role chosen from the start. An invite stays valid for seven days, and you track what happens to it from the Members page.

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Send an invite

1

Open the Members page

Click the menu with your name at the bottom of the sidebar, then Manage members. The header shows the number of active, inactive, and pending members.
2

Click Invite a member

The Invite a member window opens. An Available seats box shows how many seats you have left on your subscription.
3

Enter the email address

Fill in the Email address field. Only this address can use the invite link.
4

Choose a role

The Role selector offers Member, Manager, Admin, and Billing admin. Below the selector, a card named after the role, such as Member privileges, lists what that role allows.
5

Send

Click Send invite. The “Invite sent” message confirms that the email went out.

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Choose the role when you invite

The role isn’t final. An administrator can change it later. When you send the invite, keep two points in mind.
  • Billing admin doesn’t use a seat. It’s the role to give an accountant or a purchasing department that won’t use the product.
  • The other three roles each use a seat. When none is left, the selector disables them.
The full details are in Choose each member’s role.

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When no seats are left

The box changes to No seats available and offers two ways forward:
  • Upgrade your plan to invite more members.
  • Invite a billing admin, who doesn’t use a seat.
The Members page shows a Few seats left banner as soon as fewer than three seats remain, and Seat limit reached when none is left. See Subscription and billing.

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Track pending invites

The Pending tab lists the invites that haven’t been accepted yet, with their recipient, their role, and the person who sent them. A badge sums up their state:
  • Active: the invite is still valid.
  • Expiring soon: less than twenty-four hours are left.
  • Expired: the deadline has passed.
Each row has two actions:
  • Resend invite: the seven-day period starts over.
  • Cancel invite: the link stops working. The confirmation says so: “The invite is cancelled and its link stops working.”

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What the invited person receives

They receive an email with a link to a You’re invited page. It names your organization, the person who invited them, the address the invite was sent to, and the time left before it expires.
1

If they aren't signed in to Hirify

The button reads Create an account and accept. Their address is prefilled on the sign-up screen, with the note “Prefilled from your invite.” They choose a password, enter their first and last name, and land straight in your workspace. If they already have a Hirify account, they have to sign in first, then open the invite link again. Sign-up will reject their address.
2

If they're already signed in

The button reads Accept invite.
If the link has expired or been canceled, the Invalid invite page tells them to come back to you for a new invite.

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Good to know

  • An invite expires after seven days. After that, only resending it makes it valid again.
  • Only the Admin and Billing admin roles can invite, remove a member, or change a role. A Manager can view the member list but can’t act on it. A Member has no access to it.
  • An invite is tied to one email address. It can’t be passed on to a colleague.
  • Resending an invite doesn’t create a new link. It extends the existing invite by seven days and sends the same email again. The address and the role stay the same.
  • Hirify doesn’t import a directory or create accounts in bulk. Each member is invited one at a time or requests to join on their own.

Roles and access

Compare the four roles before you invite.

Manage members

Deactivate, reactivate, or remove a member.