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Interview notes leave Hirify in two ways: through your clipboard, to paste elsewhere, or as a file, to pass on. Everything happens from the Actions panel, on the right edge of the interview page.
Actions on the interview notes only appear on the Notes tab, and only once the notes are complete. On the Key takeaways and Transcript tabs, the panel offers the actions for those documents.

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Copy the interview notes into another tool

In the Interview notes section of the Actions panel, there are two ways to copy, for two different destinations:
  • Copy as document: keeps the headings and paragraphs. Use it for a document or a note-taking page.
  • Copy as bullets: flattens the structure into a list. Use it for a text field that can’t handle formatting, such as the fields in your ATS.
To copy just one part, hover over the text. The handle that appears in the left margin offers Copy for that field or section.

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Export interview notes as PDF, DOCX, or TXT

1

Select the right note

If the interview has several notes, choose one in the Notes section of the panel. The download covers the note that’s open.
2

Scroll down to Download

The Download section offers three buttons: PDF, DOCX, and TXT.
3

Download

Click the format you want. The file lands in your downloads folder, named after the template and the date.

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Pass on an entire interview

No export bundles the whole interview into a single file. A download always covers one note at a time, and the transcript downloads separately. So work in two steps: download each note from the Download section, then download the transcript from the Transcript tab. An interview with a single note fits in two files.

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Copy or download the transcript

1

Open the Transcript tab

On the interview page, click Transcript.
2

Open the Actions panel

The Transcript section replaces the interview notes sections.
3

Copy or download

Copy transcript puts the text on your clipboard. Download as TXT produces a file.
In both cases, the text is laid out one turn per block, preceded by the speaker’s name. Take the time to check the names before passing it on. See Identify speakers. The Key takeaways tab has its own action, Copy key takeaways, for a short summary to paste into a message.

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What each format contains

None of the interview notes files contains the transcript. The interview notes and the transcript remain two separate exports.

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Good to know

  • Interview notes must be complete before you can download them. While a generation is running, the export is refused.
  • The DOCX export only exists for interview notes, not for the transcript.
  • Exporting isn’t sending. Nothing goes to your ATS this way. To pass the interview notes on to your ATS, see Share the analysis.
  • Exported interview notes contain personal data about a candidate. What you do with them is your responsibility. See Your data.
  • There’s no sharing by link. Sharing goes through the file you pass on, or through your colleagues’ access to the interview in Hirify.

Read and edit

Correct, rewrite, and regenerate before exporting.

Share the analysis

Pass it on to your ATS, after your approval.