SmartRecruiters

Hirify integrates with SmartRecruiters. The integration imports your jobs, candidates, applications, and scheduled interviews. It sends the meeting assistant to those interviews and writes your evaluation and the interview notes back to the candidate profile.

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Connect SmartRecruiters

You need administrator access to SmartRecruiters, where the application and its credentials are created. If a permission is missing, the wizard shows Insufficient permissions and points to the ones to add. Fix the application in SmartRecruiters, then connect again. Once connected, Hirify subscribes to SmartRecruiters webhooks on its own. Sync runs in real time with no further setup on your side. The first import is described in Connect your ATS.

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Permissions

The names below are the ones SmartRecruiters shows when you check the permissions. Hirify only uses the access listed here.

View the list of permissions

Required. The connection is refused without them:

SmartRecruiters permission	Used to
Access Candidates	Import candidates
Manage Candidate Status and Properties	Write to the candidate profile, including summary tags
Access Jobs	Import jobs
Access job applications	Import applications and their stages
Manage job applications	Write to the application, including custom fields
Access Interviews and Timeslots	Import scheduled interviews
Access Reviews	Read existing evaluations
Create, update and delete reviews	Send and remove your evaluation
Access Users	Attribute the evaluation to the right team member and check the connection
View, create and delete webhook subscriptions	Sync in real time
Send and manage messages	Add and remove the interview notes in the candidate’s notes

Recommended:

SmartRecruiters permission	Used to
Access Company Settings	Fill in custom fields. Without it, the Fill in ATS fields setting isn’t available.

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What the integration does

• Import: jobs, candidates, applications with their stage history, scheduled interviews, and resumes.
• Real-time sync: changes made in SmartRecruiters reach Hirify through webhooks.
• Assistant on scheduled interviews: while this setting is on, an interview scheduled in SmartRecruiters with a Meet or Teams link gets the meeting assistant. See Interviews from your ATS.
• Sharing the analysis: an evaluation signed with your name, with the interview’s key takeaways and a required verdict. The interview notes go to the candidate’s notes. See Share the analysis.
• Automations: automatic tags, filling in custom fields, and automatic publishing of the interview notes. See ATS automations.
• Talent pool: imported candidates feed Assistant, Sourcing, Analytics, and Data reliability.

An interview linked to a SmartRecruiters application shows the application in its ATS tab, with a link to the profile in SmartRecruiters.

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Troubleshooting

• Insufficient permissions when connecting: the wizard lists the missing permissions. Add them to the application in SmartRecruiters, then connect again.
• The Fill in ATS fields setting isn’t available: the Access Company Settings permission is missing. Add it to the application, disconnect SmartRecruiters while keeping the data, then connect it again.
• The interview notes go as a comment on the evaluation: the connection doesn’t have the Send and manage messages permission. Add it the same way.
• An interview isn’t linked to its application: the interview wasn’t scheduled in SmartRecruiters, or its attendees don’t match the candidate. Link it by hand. See Link an interview to an application.
• Sync stopped: the card shows the message returned by SmartRecruiters. See My ATS isn’t syncing anymore.

If the problem persists, contact support with the interview concerned and the SmartRecruiters IDs of the candidate and the application.

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Disconnect SmartRecruiters

In Settings, Integrations, click Disconnect on the SmartRecruiters card. By default, data already synced is kept. Check the box in the confirmation window to delete it as well. Hirify interviews and interview notes aren’t affected. See Disconnect a tool.

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Good to know

• An organization connects one ATS at a time.
• The first import brings in twenty-four months of history.
• A verdict is required to share the analysis to SmartRecruiters.