Connect your ATS

Connecting your applicant tracking system (ATS) brings your jobs, candidates, and applications into Hirify. Each recorded interview then sits next to the right application.

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What the connection gives you

The ATS section of the Integrations page puts it this way: “Connect your ATS to link interviews to applications and send your evaluations back.” Once the connection is set up:

• Hirify imports your jobs, candidates, applications, and interviews, then keeps that import up to date.
• A recorded interview can be linked to an application, by hand or from a scheduled interview.
• After the analysis, you can share the analysis to the candidate profile: the interview notes, and your verdict when your ATS accepts one.
• The imported talent pool feeds Assistant, Sourcing, and Analytics.

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Before you start: your plan and your role

Access to this feature depends on your plan. It’s available from the Hub plan. The plans and what they include are detailed in Plans and access. As for roles, the ATS section is reserved for the organization’s administrators and billing admins. Other members see this message instead: “ATS and CRM integrations are managed by your organization’s admins.” See Roles and access. Before you start, make sure you have administrator access to your ATS. That’s where the credentials are created.

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One active connection per organization

An organization connects one ATS at a time. If a connection already exists, the Connect button of the other ATSs is disabled and a tooltip explains: “Only one ATS can be connected at a time. Disconnect the current one to switch.” To change tools, first disconnect the active one. The steps, and the choice to keep or delete the imported data, are described in Disconnect a tool.

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Choose your ATS

Each ATS has its own page: the connection step by step, the permissions to grant, what the integration does, troubleshooting, and how to disconnect.

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What each ATS supports

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Boond Manager: coming soon

Boond Manager is listed in the Coming soon section of the Integrations page, with a badge of the same name. It can’t be connected today. If you work with Boond Manager, let support know.

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Follow the first import of your talent pool

As soon as the connection is set up, Hirify starts a first import. The card shows “Initial sync in progress. Your ATS data will appear here progressively.” and a Refresh button. Four counters fill up as the import runs: Candidates, Jobs, Applications, and Interviews. A large talent pool takes time to come in. Let it run and come back to the page later. At the top of the card, a line describes how your ATS syncs, followed by when it was last checked. It shows one of these states:

• Real time: changes arrive through webhooks.
• Periodic, webhooks to set up: Nicoka and Teamtailor stay in this state until a first webhook arrives.

Webhook setup is described on each ATS page. This pace only applies to the import. Once about twenty jobs have been imported, Hirify suggests grouping your jobs into job families, which you can correct. See Job families.

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Good to know

• The first import brings in twenty-four months of history. An older candidate enters Hirify the day an update about them arrives from your ATS.
• The interview notes and your verdict only go back to your ATS when you share the analysis. However, if an administrator or a billing admin has turned them on, summary tags, filling in custom fields that are still empty, and automatic publishing of the interview notes write to the candidate profile on their own. See ATS automations.
• Only one connection is active per organization, and only an administrator or a billing admin of the organization can set it up.
• Boond Manager can’t be connected yet.
• If sync stops, the card shows the error message returned by your tool. See My ATS isn’t syncing anymore.