Start a search from a brief

Sourcing finds the profiles in your own talent pool who come closest to an open job. You describe the need in a single text field. Hirify goes through your analyzed interviews and the profiles in your ATS, then assesses each profile criterion by criterion.

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Write the brief

When the brief covers all four points, a line under the field recalls the scope: Searching your talent pool · aiming for 10 qualified profiles, followed by the number of searches you have left this hour.

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What Hirify reads in your brief

Under the field, four chips show what Hirify read in your text:

• Location
• Languages
• Day rate / salary
• Contract & start

A checked chip found its information. Click it to see the value Hirify kept, where it came from (Read in your text, with the excerpt, or From the attached job.), and its effect on the search. To change the value, edit the text. A dotted chip flags a point missing from the brief. Click it to add its line to your text, for example “Location: ”, then fill it in. While a point is missing, the line under the field says so instead of recalling the scope: “Without location, the search will not weigh these.” A missing point never stops you from starting the search. If the reading fails, the message Reading unavailable, the search still runs. appears. You can start the search anyway.

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Filter or criterion

A pay, contract, or availability condition written as a requirement, such as “day rate 650 € max”, becomes a Filter. Its chip then shows the Filter tag.

• A filter rules out, before evaluation, the profiles whose file contradicts the condition. A profile whose information is unknown is never ruled out.
• A criterion never removes a profile from the list. At the Must-have level, a contradicted criterion puts the profile in the Ruled out group, which you can still open. At the Important or Bonus level, it only affects the order.

To turn a filter into a simple preference, open its chip and click Relax into a criterion. The criterion then starts at the Important level. See Criterion levels. Location and languages are never filters. They become criteria of the search: languages at Must-have, and location at Must-have when the job requires being there in person.

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Attach a job from your ATS

If your ATS is connected, type @ in the field, or click the @ button (Mention a job). The list of your jobs opens, with their department, location, and reference. Type a title or a reference to filter it, then pick a job. It’s inserted into the text.

• One job per search: attaching another one replaces the first.
• The job description completes the brief: with a job attached, the text can stay empty. Add what the job description doesn’t say, such as a location constraint.
• A reference quoted in the text: if your brief mentions a job’s reference, Hirify offers Attach “…”. Dismiss the suggestion removes it.

Starting from a real job has another effect: a profile who already applied to that job shows Applied before in the results.

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Who will see the search

A search is visible to your whole team by default. If your brief asks for a confidential search, for example “confidential assignment”, the Private search chip appears and only you will see the search. The search’s author can change this setting later from Share. See Read the results.

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Follow the search’s progress

At the top right of the results, a line tracks the search: Searching the talent pool, then Evaluating with the number of profiles evaluated out of the number found. Profiles appear as they’re evaluated. The Stop button interrupts the search. Evaluations already started still finish. Once the search is done, the line shows the number of profiles evaluated and how long ago, then, when relevant, how many profiles were filtered out and by which filter. Only one search runs at a time. If you start one while another is running, a panel tells you so, with View that search and Stop the other and launch. At the top of the screen, 1 search running takes you back to the one in progress.

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Run again or start from a new brief

To change the brief, start a new search: click Sourcing in the breadcrumb or in the sidebar to go back to the input field. To change only a criterion’s level, there’s no need to run the search again. See Criterion levels. Other buttons start the search again depending on the situation:

• Run search again: when no profile could be evaluated, or for a search run before the switch to criteria.
• Run again without filters: when your filters ruled out every profile found.
• Resume: after a search you stopped.
• Evaluate: when profiles were found but not yet evaluated.
• New search: to start again from a blank page.

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Who can use Sourcing (from the Hub plan)

Sourcing is available from the Hub plan. On a Starter plan, the Sourcing entry stays visible in the sidebar but is grayed out and inactive. Its tooltip says “Available on the Teams plan”, which refers to the Hub plan. It also needs material to work on. If your talent pool doesn’t contain any indexed profile yet, a Your talent pool isn’t indexed yet panel appears, with a Connect ATS button. Run a first interview or connect your ATS to feed the database.

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Good to know

• Sourcing searches your talent pool, not the internet. Not the web, not social networks. Only your analyzed interviews and the candidates in your ATS.
• Ten searches per hour, per user. Once the quota is reached, the screen shows how long until the next one. The Assistant stays available, and Switch to Assistant takes you there.
• The target is ten qualified profiles. The search stops when it has found them, when it has gone through everything your talent pool contains, or when its time runs out. In that last case, it shows the best profiles it got.
• A profile with no analyzed interview can still be evaluated on its CV and ATS record. A criterion these documents don’t cover is marked Nothing on file, which isn’t a bad mark.
• Nothing is sent to anyone. A search produces a list, not a contact.